Privacy Policy
Your privacy is important to us. This policy outlines how we collect, use, and protect your personal information.
Who We Are
Finkeepers ("Finkeepers," "we," "our," or "us") is committed to protecting the privacy and security of personal data belonging to our clients, prospects, website visitors, and partners. This Privacy Policy applies exclusively to users located in the United States and governs how we collect, use, store, and protect personal information.
This policy applies to our website (https://www.Finkeepers.us), services, marketing activities, and all interactions with Finkeepers.
1. Privacy Policy Scope Definition
This Privacy Policy applies to:
- Visitors to the Finkeepers website
- Prospective and existing clients
- Individuals submitting inquiries, onboarding forms, or service requests
- Users interacting with our marketing, sales, or customer communications
This policy governs data collected online and offline and applies solely to individuals and businesses located in the United States. Finkeepers does not knowingly target or provide services to individuals outside the U.S.
2. Document History & Version Control
Finkeepers may update this Privacy Policy periodically to reflect changes in legal requirements, technology, or business operations.
| Version | Date | Description |
|---|---|---|
| 1.0 | 1/6/2026 | Initial combined Privacy Policy |
The most current version will always be published on our website. Continued use of our services constitutes acceptance of any updates.
3. Personal Data Categories
We may collect and process the following categories of personal data:
A. Identifiers & Contact Information
- Full name
- Business name
- Email address
- Phone number
- Job title and company details
B. Financial & Business Information
- Bank statements and transaction data
- Bookkeeping and accounting records
- Payroll and compensation data
- Tax-related information and financial reports
- Accounting software credentials (securely handled)
C. Technical & Usage Information
- IP address
- Browser type and device information
- Website interaction data and usage logs
- Cookies and similar tracking technologies
D. Communications
- Emails, messages, and form submissions
- Client onboarding, support, and service communications
4. How We Use Your Information
We use personal data to:
- Provide and manage bookkeeping, accounting, payroll, and financial services
- Respond to inquiries and deliver customer support
- Process payments and invoices
- Improve our website, services, and user experience
- Comply with legal, tax, and regulatory obligations
- Send service-related and permitted marketing communications
5. User Privacy Rights (U.S.)
Subject to applicable U.S. state privacy laws, users may have the right to:
- Know what personal data we collect and how it is used
- Request access to their personal information
- Request correction of inaccurate or incomplete data
- Request deletion of personal data, subject to legal and contractual obligations
- Opt out of marketing communications
- Not be discriminated against for exercising privacy rights
6. Data Retention & Disposal
Finkeepers retains personal and financial information only for as long as reasonably necessary to:
- Fulfill service agreements
- Meet accounting, tax, and regulatory requirements
- Resolve disputes and enforce contractual obligations
When retention periods expire, data is securely deleted, anonymized, or archived in accordance with industry best practices.
7. Lawful Basis for Processing
We process personal data based on one or more of the following lawful bases:
- Performance of a contract or service engagement
- Compliance with legal or regulatory obligations
- Legitimate business interests (service delivery, security, and improvement)
- User consent, where required
8. Cookies & Tracking Disclosure
Finkeepers uses cookies and similar tracking technologies to:
- Operate and improve website functionality
- Analyze traffic and performance
- Understand user behavior and engagement
Users may manage cookie preferences through browser settings. Disabling cookies may limit certain website features.
9. Marketing Communications & Opt-Out
Finkeepers may send marketing or informational communications related to our services. You may opt out at any time by clicking the unsubscribe link included in marketing emails. Service-related or transactional communications may still be sent as necessary.
10. Data Sharing & Vendors
Finkeepers does not sell personal information. We may share data with:
- Trusted third-party service providers (CRM platforms, accounting software, payment processors)
- Cloud hosting and IT infrastructure providers
- Professional advisors and legal or regulatory authorities, when required by law
All vendors are subject to confidentiality and data security obligations.
11. Data Security Controls
We maintain administrative, technical, and physical safeguards designed to protect personal data, including:
- Encrypted data storage and secure data transmission
- Role-based access controls and authentication protocols
- Confidentiality agreements with employees and contractors
- Ongoing monitoring and periodic security reviews
While we employ reasonable safeguards, no data transmission or storage system can be guaranteed to be 100% secure.
12. International Data Transfers
Finkeepers is headquartered in the United States and operates with delivery and support teams based in India. As a result, personal and business data collected from U.S.-based clients may be accessed, processed, and stored by authorized Finkeepers personnel and service providers in India.
All such cross-border data transfers are conducted in accordance with applicable U.S. data protection laws and are subject to strict contractual, confidentiality, and security safeguards designed to protect personal information, regardless of where it is processed.
13. Updates to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised effective date.
Contact Us
Support
If you require any information or clarification regarding the use of your personal information or this privacy policy, or grievances for the use of your personal information, please contact:
Complaints
If you have any queries or complaints regarding the collection, processing, or transfer of personal data/information or this policy, please contact our Data Protection Coordinators.
Have Questions About Our Privacy Policy?
Our team is here to help clarify any concerns you may have about how we handle your data.